Scope Control Best Practices Part 6 of 6

Part 6 of 6: Wrap Up

In this last part of this series on scope control best practices, we will review the major points to remember.

Scope Control and Scope Creep

Scope control is defined as:

“The process of monitoring the status of the project scope and managing changes to the scope baseline”

and scope creep as:

“The uncontrolled expansion to project scope without adjustments to time, costs and resources”

So scope changes are OK, as long as they are managed. Scope creep however is a no no for us.

Scope Control and Scope Creep
Scope Control and Scope Creep

 

Control Scope Throughout All Project Phases

For scope control to be effective, it must be applied throughout all phases of a project. Scope control starts in the initiation phase and should be applied all the way to the closing phase of a project.

Have a Change Request Procedure in Place

During a project you will receive many change requests. Since any approved change request will usually effect your schedule and budget, it should be properly documented. A change request form should be used to properly and consistently document all change requests. A change request form should contain the following items:

  • CHANGE REQUEST N0.
  • CHANGE REQUEST DESCRIPTION
  • REQUESTED BY
  • EFFECT ON DOCUMENT(S)
  • EFFECT ON COMPLETION DATE
  • COST CONSEQUENCES
  • REQUESTOR’S SIGNATURE
  • PROJECT MANAGER’S SIGNATURE
  • DATE APPROVED

 Process Change Request ASAP

Change requests should be documented as soon as possible. Do this to avoid time and costs consequence surprises at the end of the project.

Document the Change Request Procedure in Your Contracts

The change request procedure should be an article in your contract stating that change requests should be requested making use of the included change request form and approved before the work is initiated.

Related Posts

Part 1 of 6

Part 2 of 6

Part  3 of 6

Part 4 of 6

Part 5 of 6

Project Management Processes

PMBOK 5th ed is Out

Determining Your Project Budget

Assertiveness in Project Management

2 thoughts on “Scope Control Best Practices Part 6 of 6”

  1. Hi Victor, thanks for sharing your knowledge and experience on best practices of scope control. My key learning point was the flow chart on scope creep. It gave me a complete understanding of scope creep.

    I will be grateful if you could share with us best practises for cost and schedule control.

    1. Hi Edward,
      Thank you for the comment. I will folow up on your request about cost and schedule control. Great comment.

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